Concept Design Experience
BASIC SERVICE - Starting investment: $1,500 USD +TAX / This service does not apply commissions.
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● Couples who want to handle planning on their own
● Couples who need clarity before approaching vendors
● Destination clients who want to arrive with a defined direction
● Clients who want objective structure before investing further
This experience is designed for couples who want to plan independently but need a clear professional foundation before making decisions. It creates the strategic and visual base of the event so the couple can move forward with confidence.
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1 initial evaluation session
1 final results and delivery session
Both sessions are held virtually and scheduled in advance
The initial consultation or sales call is not counted as part of these sessions
Session 1 includes
● Concept evaluation
● Color evaluation
● Review of references and initial ideas
● Wishlist review
● Priority definition
● Budget analysis and base allocation
Session 2 includes
● Presentation of the final concept direction
● Delivery of the visual and strategic foundation
● Budget structure review
● Clarification of how the client may use the results moving forward
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● Concept evaluation
● Color evaluation
● Wishlist structure
● Priority mapping
● Base budget creation
● Budget distribution guidance
● Creative concept development
● Moodboard and visual guidelines
● Narrative, atmosphere, and aesthetic direction
● Conceptual layout or general event sketch
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Communication remains focused on the completion of this service and the information required to deliver the final concept.
This service is recommended at least 3 months before the event date so the client has time to implement the concept correctly.
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● Vendor sourcing or direct vendor communication
● Vendor negotiation
● Logistical planning
● Technical layout based on real measurements
● On-site design direction
● Event coordination
● Bridal Assistant
Full Design Experience
STANDARD SERVICE - Starting investment: $3,000 USD +TAX + 10% COMISSIONS THAT GET TO APPLY
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● Couples hosting boutique-style celebrations
● Civil weddings, intimate dinners, and events centered on atmosphere
● Clients who want a fully designed event without full event coordination
● Events where the venue or in-house team can support the basic operation
This experience is designed for boutique-style events where the aesthetic result matters deeply and the event requires a fully developed design and structured logistics, but not full real-time coordination. It is ideal for events with a simple execution structure.
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One initial concept alignment session
Two virtual follow-up sessions during design development
One logistics planning or final logistics alignment session
One to two in-person sessions as needed, such as mockups, setup trials, or on-site validations
Sessions are scheduled in advance and may be virtual or in person depending on project needs
This service applies a 10% commission on selected vendors involved in the design management process.
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Included support
Everything included in Concept Design Experience
Full design development
Refinement of the concept into a final version
Direct collaboration with design-related vendors and venue
Request and review of floor plans, measurements, and venue restrictions
Technical and structured layout development
Visual alignment of decor, furniture, floral, and related elements
Complete logistical planning of the event
Development of the event logistical program
Creation of the full event itinerary
Integration of vendors into the approved program
Access to the agency's templates, spreadsheets, music selection forms, contract and vendor control formats, and logistics methodology on digital memeber’s dashdoard.
On-site presence
This service includes the presence of the agency or a trained representative from Weddings and Event Design by Jocabed, LLC on the event day for the sole purpose of supervising the correct implementation of the design.
Event handoff
● The event is handed off approximately 1 to 2 hours before the official start time
● The client must designate a responsible person to receive the event
● A digital logistical program previously approved in the final review is delivered as the guide for the event
● The agency or its team leaves before the official beginning of the event
Event scope
● This service is intended for a single location only
● That location corresponds to the reception
● This service is not intended for events with ceremony, multiple locations, or broader multi-stage logistics
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Communication remains open throughout the design process by email and messaging, within established working hours.
This service may be reserved up to 15 months before the event date. The minimum booking window is 3 months before the event.
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● Full event coordination
● Ceremony coordination
● Multi-location event operation
● Bridal Assistant
Total Planning Experience
TOP SERVICE ( all-in) - Starting investment: $5,000 USD +TAX + 10% COMISSIONS THAT GET TO APPLY
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This is the full-service experience for couples who want to delegate the entire event process. It integrates design,
planning, logistics, vendor management, and coordination under one central direction.
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Design phase includes
● Concept, style, and color evaluation
● Full creative concept development
● Moodboard and visual guidelines
● Complete aesthetic direction
● Design alignment with vendors
Planning phase includes
● Budget development and supervision
● Priority definition
● Vendor recommendations
● Vendor sourcing and presentation, up to 3 options per category
● Direct negotiation with vendors
● Contract follow-up
● Payment tracking and coordination
Logistics phase includes
● Full logistical program development
● Detailed itinerary creation
● Integration of all vendors into the event flow
● Validation of final information
● Final timeline delivery before the event
One initial concept alignment session
Two virtual follow-up sessions during design development
One logistics planning or final logistics alignment session
One to two in-person sessions as needed, such as mockups, setup trials, or on-site validations
Sessions are scheduled in advance and may be virtual or in person depending on project needs
This service applies a 10% commission on selected vendors involved in the design management process.
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Everything included in Full Design Experience
Custom design from the beginning
Full creative direction
Strategic planning
Vendor management and alignment
Budget supervision
Full logistical planning
Vendors formally contracted
Payments completed follow up according to agreements
Complete and validated logistical information
Responsible parties assigned for specific processes when needed
Complete event coordination
Setup and execution supervision
Ceremony coordination
Multi-location event operation
Bridal Assistant included
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Communication remains open throughout the process by email and messaging, within established working hours.
This service may be reserved up to 15 months before the event date. The minimum booking window is 3 months before the event.
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Vendor costs themselves such as venue, catering, floral, furniture, entertainment, photography, or videography
Wedding Coaching Experience
COMPLEMENTARY SERVICE - Starting investment: $3,500 USD +TAX This service does not apply commissions.
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● Responsible, organized, self-directed couples
● Clients willing to complete tasks and follow a system
● Couples who want to keep creative control but need professional oversight
● Clients who want coordination without contracting a full design service
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This experience is a structured hybrid alternative for clients who want to remain actively involved in planning while receiving professional supervision, logistical structure, and event coordination.
It does not include design.
Service structure
One initial evaluation and system setup session
Two strategic follow-up and supervision sessions
One final logistics session
One in-person session prior to the event for final walkthrough, item handoff, or ceremony rehearsal as needed
Sessions are scheduled from the beginning of the service and distributed proportionally according to the planning window
Methodology and compliance
● Specific tasks are assigned to the client
● Progress depends on completion of those tasks
● Each session depends on the actual progress of the client
● If forms, updates, or tasks are missing, the service cannot progress correctly
● Failure to comply with the process may result in service cancellation without refund
Vendor approval requirement
● All vendors must be evaluated and approved by the agency
● Coordination depends on vendor approval and full logistical integration
● If a client hires a non-approved vendor, the agency is not responsible for that vendor's performance
● Coordination may not be carried out if vendors are hired without prior approval
Design add-on option
● If the client wishes to add design, Concept Design Experience must be contracted separately
● Full pricing applies with no discounts or adjustments
● The request must be made at least 6 months before the event date
● Integration is subject to project viability
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Session 1 includes
● Review of current event status
● Wishlist review
● Budget analysis
● Presentation of the work methodology
● Explanation of all templates and tools
● Assignment of first tasks
● Definition of client responsibilities
Follow-up sessions include
● Review of progress
● Validation of decisions
● Budget follow-up
● Vendor review and approval
● Strategic adjustments
● Verification of task completion
Final logistics phase includes
● Complete review of the event
● Validation of the logistical program
● Confirmation of approved vendors
● Final logistical adjustments
● One in-person walkthrough, item handoff, or ceremony rehearsal session before the event
Tools and templates included
● Event itinerary template
● Detailed logistical program template
● Music selection forms
● Inventory control formats
● Vendor tracking formats
● Contract control formats
● Budget and expense spreadsheets
● Guest list spreadsheets
● JC organization system templates
Use of tools
These tools are templates. The client is responsible for filling them out, updating them, and operating them properly throughout the process. The agency does not complete these documents on the client's behalf.
Vendor portfolio
● The client receives access to a curated portfolio of agency-recommended vendors during the initial phase
● The portfolio is organized by category within the planning tools
● The client chooses from these options and records decisions inside the system
● Additional vendors or venues proposed by the client must be evaluated and approved by the agency
Included support
● Strategic supervision
● Budget review and validation
● Logistical structure development
● Vendor recommendation and approval
● Guidance for vendor negotiation, executed by the client
● Final operational communication with vendors
● Event coordination, subject to process compliance
● Bridal Assistant included
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Communication remains open throughout the design process by email and messaging, within established working hours. following service structure.
Sessions are scheduled in advance and may be virtual or in person depending on project needs.
This service is intended for events booked a minimum of 10 months before the event date and is best suited for projects within a 10 to 15 month planning window.
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Creative scope limitation
● No concept development
● No style selection
● No color selection
● No aesthetic recommendations
● No decor or design opinions
Not a substitute for vendor services
● Coordination does not replace decor vendors, production vendors, or installation teams
● The agency does not execute large-scale decor setup
● The agency does not install furniture or structures
● The agency does not set up dessert tables, candy bars, or specialty stations when no vendor is assigned
● DIY items require an assigned responsible person
● The agency may only support pre-defined minor details such as a welcome table, sitting chart placement, general
candle lighting, or minor logistical touches
Bridal Assistant Experience
COMPLEMENTARY SERVICE
Personal support designed to protect the bride’s experience throughout her wedding day.
A dedicated assistant focused exclusively on the bride. This role ensures she feels emotionally supported, physically assisted, and properly guided through each moment. This is a personal service, not an operational or coordination role.
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- Event coordination responsibilities - Vendor communication or management - Guest management - Planning services prior to the event - Makeup or hairstyling services - Setup or breakdown responsibilities
This service is designed to support the bride personally, not to manage the event. A planner or coordinator is required for full execution. This role works alongside the planning team but does not replace it.
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Coverage begins during the final getting-ready stage and concludes immediately after the ceremony.
Includes:
- Personal timeline focused on the bride
- On-site presence during getting ready
- Dress, veil, and styling assistance
- Time awareness and gentle reminders
- Emotional grounding and presence
-Guidance through ceremony preparation and entrance
- Photo assistance (details, positioning, flow)
- Personal timeline (bride-focused)
- On-site presence
- Time management guidance
- Photo and transition assistance
- Styling support (dress, veil, details)
- Emotional support and presence
-Personal assistance throughout assigned timeframe
Service ends once ceremony concludes.
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Coverage extends from getting ready through reception entrance. Includes everything in Option 1, plus:
- Support during post-ceremony transitions
- Assistance during photo sessions
- Timeline flowmanagement between ceremony and reception
- Preparation for reception entrance
- Continued emotional and physical support
- Personal timeline (bride-focused)
- On-site presence
- Time management guidance
- Photo and transition assistance
- Styling support (dress, veil, details)
- Emotional support and presence
-Personal assistance throughout assigned timeframe
Service ends once reception officially begins.
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Full-day coverage from getting ready through key reception moments. Includes everything in Option 2, plus:
- Continuous one-on-one support throughout the event
- Assistance during key reception moments (first dance, speeches, formalities)
- Personal item management (phone, essentials, touch-ups)
- Hydration and wellbeing awareness
- Ongoing timeline awareness from the bride’s perspective
- Emotional support throughout the entire experience
- Personal timeline (bride-focused)
- On-site presence
- Time management guidance
- Photo and transition assistance
- Styling support (dress, veil, details)
- Emotional support and presence
- Personal assistance throughout assigned timeframe
Service ends after all major formalities are completed.
FAQs
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The 10% commissions are the most honest and legitimate way to quantify the cost of a custom-made service. They apply to the negotiation, follow-up, and support the agency provides with vendors for complex productions that require more than one month of follow-up, including tests, calls, and meetings. It's a guarantee that there are no fraudulent commissions charged to you.
Las comisiones del 10% son la forma más honesta y legítima de cuantificar el costo de un servicio hecho a la medida. Se aplican al trabajo de negociación, seguimiento y apoyo que la agencia realiza con proveedores para producciones complejas, cuyo diseño requiere más de un mes de seguimiento con pruebas, llamadas y reuniones. Es una garantía de que no hay comisiones fraudulentas a tu cargo.
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There is no extra charge for services already included in your package. A 10% additional charge will only apply to the total contracted with vendors that require more than 30 days of direct communication, design follow up or re design after the first contact. Commissions must be paid in full no later than 30 days after your wedding date.
No hay un cargo extra por los servicios ya incluidos en tu paquetes. Solo se aplicará un 10% adicional del total contratado con aquellos proveedores que requieran más de 30 días de comunicación directa, seguimiento de diseñoy /o rediseño. después del primer contactoen relación a tu evento. Las comisiones deben pagarse en su totalidad a más tardar 30 días después de la fecha de tu boda.
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The first step is to schedule a personalized video call so we can get to know each other, answer all your questions, and create a custom quote for your event.
El primer paso es agendar una videollamada personalizada para que podamos conocernos, resolver todas tus dudas y crear una cotización a la medida de tu evento.
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The contract is formalized with your signature and a down payment of 20% of the total quoted services16. The remaining balance is divided into monthly payments with mutually agreed-upon dates. All services must be fully paid one month before the event date.
El contrato se formaliza con tu firma y un anticipo del 20% del total de los servicios cotizados. El resto del saldo se asigna a pagos mensuales con fechas de mutuo acuerdo. Todos los servicios deben estar pagados en su totalidad un mes antes de la fecha del evento.
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Yes. Weddings and events in Mexico are quoted in Mexican Pesos and have a lower cost than events held in the United States.
Sí. Las bodas y eventos en México se cotizan en pesos mexicanos y su costo es menor que el de los eventos realizados en los Estados Unidos.